Inventory basics for growing retail shops

Start with a single source of truth

Whether you run one counter or three, every sale should reduce stock in the same system. Splitting stock between notebooks and software doubles work and invites mismatch.

Set minimum stock rules

For your top sellers:

• Define a reorder level (when to place the next order).
• Review levels monthly—seasonal items need different thresholds.

Cycle counts beat annual panic

Instead of one painful year-end count:

• Pick a small aisle or category each week.
• Fix discrepancies immediately and note causes (damage, theft, data entry).

Connect inventory to purchasing

When purchase bills flow into the same system as sales, your on-hand quantity stays trustworthy. That is the foundation for reliable margins and GST purchase records.

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